I’m obsessed with finding new productivity tools. I’m always looking for something better, something more efficient. I’m more picky than I should be. That being said, it means a lot when I stick to something. I only have 4 tools that have stood the test of time — Evernote, Google Drive, Google Calendar, and Todoist.
Evernote is for drafting, Google Drive is for storing, Google Calendar is for inputting dates and times, and Todoist is for inputting tasks. It sounds a bit obsessive when I write it like this (and it is) but it’s a system that works for me. I wanted to mention this because I recommend settling on a core group of tools you like to use. You get to know them and it makes productivity more like a habit. In this post, however, I want to specifically zero-in on Todoist.
Almost everyone I know keeps a to-do list, whether it’s on their computer or on a note taped to their desk. I struggled with keeping track of daily tasks because I couldn’t figure out a good way to manage them.
If I do it on a notepad, I’ll forget my notepad, not be able to write stuff down, write it on a different notepad, be totally disorganized and forget things. If I do it on my computer, I lose internet connection, can’t write stuff, can’t write on a paper notepad, get completely disorganized and forget stuff.
I needed something that could sync between all my devices, work offline, and actually work the way I needed it to. Todoist had the answer.
It does it all and its functions are really great for four main reasons.
- You can create folders and even sub-folders if you want. For example, I might keep my “shopping list” tasks separate from my “technology for entrepreneurs” tasks. Having folders makes everything feel more manageable because you have 4 or 5 tasks in each folder instead of 30 tasks randomly scattered across a page. This takes away from the overwhelm I’ve felt with other systems.
- Todoist allows you to put due dates and reminders on things. You can set reminders to text you, email you, or show up as a notification on your phone
- If you want to see everything you want to do for the whole day, you can tell it to show you a “today” list.
- If you want to get really fancy, you can sort things by priority or even tag tasks.
Bottom line, if you’re an organization nut like me, I highly recommend Todoist. It’s easy to use and the interface is simple and good looking, which is a plus. I’ve been using it for years and I can’t find anything better.