One of the greatest benefits of being self-employed is the freedom to work wherever and whenever you choose, whether you are a freelance photographer, writer or developer. At the same time, being a freelancer brings its own unique challenges. Fortunately, there are a variety of tools and systems that can help any freelancer overcome those challenges. Look at the five most important resources that every freelancer should have in their back pocket.

1. Productivity tool

Being a successful freelancer requires a high level of self-motivation, dedication and organization. But even for the most self-motivated, dedicated, and organized freelancer, it can be challenging to wake up multiple clients, multiple projects, and different tasks at once. As such, having good productivity tools by your side is an absolute must.

Whether it’s tools that help you create checklists, create deadlines and deadlines, or monitor your progress on a given project, effective productivity tools can work wonders to keep you focused and guarantee the timely completion of all your projects.

There are a variety of productivity tools out there, although the most common tools that freelancers use are ClickUp, Todoist, SmartSheet and Asana.

2. Billing and accounting system

In addition to managing multiple jobs at once, to be a freelancer you need to keep accurate records of your earnings. Using a reliable billing and accounting system can help you automate the process of tracking incoming and outgoing money for your freelance business. This is a great way to make sure all your bills are paid at the end of the day.

One of the most complex aspects of freelancing for newcomers is figuring out how to pay taxes. As a freelancer, you need to track your own income and make sure you pay your taxes on time. When it comes to taxes, you need to report the amount of money you earn within a certain period of time throughout the year. To avoid any potential fees and penalties, it is important to keep accurate records of your income as a freelancer.

After all, you are in charge of your own invoices, accounting and tax payments throughout the year. There are several popular billing and accounting systems used by freelancers, such as Freshbooks, Quickbooks, Self-Employed and Bonsai. These tools help you to ensure that your financial earnings and expenses are well managed.

3. Time tracking system

It is important to respect your time as a freelancer and make sure that you pay properly for your time and work. For that reason, freelancers should consider using a reliable time-tracking system so that you can keep track of how long you work on a project for the client.

Even if you are not paid on an hourly basis, using a time tracking system is a great way to track and measure your own productivity as a freelancer. This will help you to work as efficiently and productively as possible. Several popular time tracking systems include OfficeTime, Toggl, Harvest, ATracker, and Tracking Time.

4. Cloud Storage Tool

One of the many benefits of being a self-employed freelancer is that you have the freedom to work whenever and wherever you choose. Integrating the use of cloud storage equipment into your daily practice can give you endless possibilities in terms of when and where you can work on projects. Cloud storage devices allow you to upload, store, and access the content you need from virtually anywhere.

In addition to greater accessibility, cloud storage equipment is a great way to ensure that you don’t lose access to the materials needed to complete a specific task or project. Uploading and storing content within a cloud storage system has the potential to reduce the potential risk of lost content for both you and your client. Popular cloud storage tools include Dropbox, Pickloud, iDrive, OneDrive and Google Drive.

5. Email management system

Like a project management system, an email management system is a great tool for getting used to being a freelancer. Whether you want to keep in touch with a client frequently or keep your inbox as organized as possible, integrating an effective email management system into your day-to-day practice can help ensure that no client ever receives a reply.

While traditional email services usually have a few basic features that allow you to keep your inbox organized, there are a variety of other systems and extensions that you can use to further enhance your inbox organization. Systems such as Help Scout, Sunbox, Front, SendinBlue and Hive offer useful tools for freelancers, such as creating personal notes in email and creating customer profiles to easily access your clients’ past conversations and information.

As a freelancer, you have to manage multiple tasks and responsibilities for yourself and your clients. These responsibilities include managing your own productivity, maintaining good working relationships with your clients, and ultimately ensuring that your clients are happy with the quality and timeliness of the work you create. Fortunately, you do not have to do all these things yourself. There are plenty of tools and systems out there to ensure you are able to handle your responsibilities and become a successful freelancer.

Melissa Leiba is on LinkedIn
Melissa Leiba

Melissa Leba is an educator and freelance content writer based in Los Angeles, California. She has passion for learning and sharing her knowledge on a variety of topics, including business, education and international relations. In his spare time, he enjoys composing songs and traveling.

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