Suppose you are moving your entire team to remote working or hiring someone who was used to working in an office until now. In that case, it can be a difficult transition for everyone involved. It’s up to employers and team managers to ensure that companies provide employees with an online environment where they feel comfortable collaborating. They should also have all the necessary equipment. According to recent statistics, More than 45% of organizations Invested in cloud-based and digital collaboration tools during the pandemic. However, employees who decide to continue working remotely need to maintain a good environment. Our guide will help you support the productivity and creativity of your remote teams
Give and receive feedback, then improve accordingly
If remote work is a relatively new concept for your team, feedback is more important than ever. Make it easy for your employees and team members to tell you what they need to be able to do their jobs better and more efficiently. Monitoring the performance of employees and team members will allow you to spot any weaknesses. Then, you can discuss what tools or software will help them achieve better results You’ll be able to research options, and then you can come back to your team to see if they agree with your proposed solution.
Support productivity during meetings
When you are planning a meeting with your employees or team members, you should have a clear idea of what you want to achieve there. Once you have a specific objective in mind, plan the structure of the meeting. Send the agenda to other meeting participants via email or any other means of communication you may use. You can introduce your employees to different Method of noting. Companies like Anchor AI can make the process easier and help you on your way to increased productivity. Consider recording your meeting so your employees can refer back to it later to make sure they understand the key points discussed.
Encourage employee participation
Creating company culture can be challenging when your team works from different locations. To make sure everyone feels like a part of the team, you can arrange regular meetings where your employees can find out what projects others are working on. There are also many team building activities that can be done online. And to make sure your employees get to know each other, you can create an online space where they can talk about topics that excite them or ask each other for ideas or advice.
Set clear guidelines in place
Setting clear guidelines in place will give your employees a pattern and rules they must follow to complete the work to your standards. Establish clear rules about when it is acceptable for employees to interact with each other during work hours and during the day. If some of your employees are in other countries, make sure others know the time difference and when they can contact them. Such guidelines will help your employees and team members maintain a healthy work-life balance. You can also prevent many uncomfortable situations in the group.
Offer your employees more means of communication
Your employees will have different communication needs while working on their projects. Sometimes messaging can be enough to keep each other informed of progress or ask for a piece of advice. However, sometimes your employees may need to brainstorm ideas or come up with next steps to complete the project. In that case voice call or video meeting will be the best option. Give your employees all the means to communicate to make collaboration as effective as possible.
Use video tools to explore concepts in more depth
When collaborating on projects remotely, you and your employees or team members will soon learn that video tools can be invaluable. First, they allow team members to see each other face-to-face and build closer working relationships. But most importantly, video tools can Make collaboration more effective. For example, if you are working on a creative or very complex project, you can share the screen with others and discuss what you are working on. Your employees can also use these tools to seek advice. They’ll be able to show you what they’re struggling with, and seeing the project on screen can make feedback more effective.
Make sure everyone knows what goal they are working towards
Whether your company is entirely online or some of your employees work remotely, you can have a harder time making them feel like they’re a part of the company’s mission. You can listen to their feedback and wishes to your staff and team members. It is also your responsibility to explain what goals you are trying to achieve and their role in such a process. Be sure to acknowledge them when they do well. And if you notice any mistakes or room for improvement, help them find solutions that will improve their performance.
Explore simple yet effective tools and systems
Modern technology and systems can be invaluable tools when you’re trying to streamline workflows within your company. Try creating a structure for each task that your employees perform frequently. Then, when onboarding new team members, all they have to do is follow the existing structure or process. They may even come up with ideas that would simplify it or improve the final result. You should also provide your employees with the software they need to do their jobs successfully. There are also tools that will help your employees track their progress and productivity. However, be sure to let them know about any new software updates.
Be prepared for glitches
When you’re leading a team that’s entirely online based, you have to be prepared for things to go wrong. Even modern technology is not perfect. A laptop can freeze, and programs can stop working. There are many problems that your team may encounter and slow down the work process. When something like this happens, it’s crucial to stay calm and find a solution. Ideally, you should have someone on your team who understands technology and knows their way around such unfortunate events. If something goes wrong, keep in touch with your employees or team members to be aware of what’s going on.
Ensure that all important data is accessible to those who need it
Cloud-based storage should be one of the first things you set up for your employees, whether they work in the office or remotely. This will allow you to keep all tasks and important resources in one place where those who need them can access them It can also save you from some trouble. Suppose you’re working on a project with someone and need their work to build it but can’t contact them. In that case, you can find it in cloud storage without having to worry about it only being on your team member’s hard drive. Cloud storage can become one Effective way to speed up workflow And easier, and your employees will be able to work more independently.